Team Manager

Expectations

As a volunteer, a Team Manager gives a great deal of time and organizational effort to the team’s success. The better organized a team manager is, the smoother a team can function and less burden is felt by the team’s coaches.

Duties

The responsibilities of a Team Manager may vary from team to team. Basic role includes administrative tasks, organizing team meetings and communicating with parents. It is essential to discuss with coaches as to what role you need to take, and what you are willing to take on.

Then convey this information so the team understands who is responsible for the various roles. The Manager is often the daily liaison between the coach and parents, leaving more time for the coach to focus on player development.

Communication with Players/Parents

Communication often includes daily or weekly updates (coach-parents or parents – coach).

Developing a team contact list helps everyone on a team to stay in touch – especially if needing to find a ride to a game or practice. Ensure everyone is willing before passing along personal information.

Administrative Functions

Listed below are some of the general expectations a manager may be asked to look after.

• tournament registration and payment (registration fee paid on behalf of team not submitted by individual player participation)
• track health issues such as asthma or allergies
• collect team fees – usually used to cover tournaments, additional uniforms and other team incidentals
• book out of town lodging for tournaments (i.e. block a number of rooms to be booked by individual families by a specific date)
• provincial registration and payment
• organize Early Bird diamond responsibilities and concession duties
• review the need for meals between games at tournaments and delegate this responsibility
• communicate and pass along zone or team fundraising initiatives. No large expenditure should be made without majority team consent
• take care of maintaining a First-Aid Kit for all games and practices
• arrange team photos
• end of season uniform collection
• appreciation gifts
• ensure any remaining team funds are redistributed
• facilitate team events, but not necessarily the one to carry them out (i.e. team wind up)
• delegating Team Responsibilities

Treasurer

A team manager should not try to do everything all themselves. It is recommended that a manger look for a team treasurer to help with the financial aspects of a team. A treasurer takes care of the following:

• opening a team bank account where two signatures are required
• all expenditures must be accompanied by a receipt
• cheques provided to Manager for submission with registration entry forms
• responsible for financial report to all team parents at end of ball season
• work with Team Manager on redistribution of any remaining team funds
• to help get the players outfitted for the season, may wish to look for a Uniform Parent to take care of the following:
• work to coordinate players’ sizes and numbers if adding to your uniform needs (i.e. another jersey, pants, wind jackets, etc.)
• work with the Manager to help if uniform laundry is needed during tournaments
• collection of uniforms at end of season